Priced by the month, not by the file.
A transaction coordinator charges for every file. KeyFlow does the tracking half of that job for a flat monthly price: it reads the contract, sets the dates, chases the milestones, and keeps your client current. It doesn't make the phone calls, so if you already work with a coordinator, Pro gives them a seat in your account.
Every paid plan starts with a 14-day trial. A card is required up front, nothing is charged until day 14, and you can cancel before then.
- One file with a coordinator
- $350–$450
- A year of Solo, billed yearly
- $300
- A year of Pro, billed yearly
- $500
Coordinator fees vary by market. Pro includes a second seat for yours.
Every price below is before tax. Stripe adds it at checkout, based on where you're billed.
Solo Agent
$25/mo
$300 billed yearly, or $30 month to month
Just you, running your own book.
The whole product for one agent. It reads your contracts, sets your dates, chases your milestones, and keeps your client current, which is the work you would otherwise hand to a coordinator.
- 1 person, your own account
- 40 contracts read per month, about ten deals
- 100 emails drafted per month
- Client portal for every deal
- Milestone updates by SMS and email
Pro
$41.67/mo
$500 billed yearly, or $50 month to month
You, plus your coordinator.
For the month you stop doing it alone. A second seat for your coordinator or a partner agent, and they can run your deals without seeing what you make on them.
- 2 people — you and another agent, or a transaction coordinator
- 100 contracts read per month, about twenty-five deals
- 250 emails drafted per month
- Coordinator mode hides your financials
- Team messaging
Team
$83.33/mo
$1,000 billed yearly, or $100 month to month
Four in the workspace, plus three agents of their own.
Four people at the Pro rate, and the three team agent seats come with it. Add more agents at $20 each whenever the team grows.
- 4 people — agents or transaction coordinators
- 3 team agent seats included, more at $20 each
- 300 contracts read per month
- 600 emails drafted per month
- Shared templates and team messaging
Free — $0. Your transactions, deadlines, and checklists, for one person, kept indefinitely. No AI and no client portal.
Start for freeThe team agent seats are the discount.
A discount is worth nothing if you cannot check it. Four people at the Pro rate is two Pro plans, which is exactly what Team costs. The three team agents, $60 of seats, are what comes free with it.
Cost of four people and three team agents
per month
Every number above is one you can check against the plans on this page. We are not marking the team agent seat up in order to discount it back down.
Side by side
Every limit, including the awkward ones.
Most pricing pages print the generous numbers and hide the rest behind fair use. The monthly allowances are real, they are what the software actually enforces, and they are all here.
| Free | Solo | Pro | Team | |
|---|---|---|---|---|
| Per month, billed monthly | $0 | $30 | $50 | $100 |
| Per year, billed yearly | $0 | $300 | $500 | $1,000 |
| People in your workspace | 1 | 1 | 2 | 4 |
| Team agent seats | N/A | N/A | N/A | 3* |
| Transactions and clients | Unlimited | Unlimited | Unlimited | Unlimited |
| Contracts read per month | 0 | 40 | 100 | 300 |
| Emails drafted per month | 0 | 100 | 250 | 600 |
| Subject lines per month | 0 | 200 | 500 | 1,200 |
| Closing paths and checklists | Yes | Yes | Yes | Yes |
| Client portal | No | Yes | Yes | Yes |
| Milestone updates by SMS | No | Yes | Yes | Yes |
| Google Calendar and Contacts | No | Yes | Yes | Yes |
| Coordinator mode | No | No | Yes | Yes |
| Team messaging | No | No | Yes | Yes |
| You own the account | Yes | Yes | Yes | Yes |
* Three team agent seats are included with Team, and more can be added at $20 each. Team agents are a Team feature; the other plans do not carry them.
A contract read is one PDF up to 30 pages, put through the extractor and turned into dates and figures on the file. An email drafted is one pass of the writer. Reading the same contract again after an amendment counts again, because the work happens again.
One session, and your first ten deals are already in it.
A 60-minute call where we import your active deals, connect Gmail and Calendar, and set up your templates and closing path together. One-time, $149, plus applicable tax.
Redirects to book your session right after payment.
Questions
The ones we would ask.
- What happens when I hit a monthly limit?
- That one feature stops until the month turns over, and you are warned at 80 percent rather than surprised at 100. Nothing else in the product is affected, and nothing is deleted. Your files, deadlines, and clients do not depend on the allowance.
- Why does Free have no AI at all?
- Because it is the expensive part, and a small monthly ration of it would be a worse answer than none. Free is a real transaction tracker you can keep using forever. It is not a crippled Pro.
- Why is the client portal not on Free?
- The portal is the part your client sees, and it is the piece that turns KeyFlow from your own record-keeping into something you put in front of someone else. That is the line between the free plan and a paid one.
- Is the account mine?
- Yes, on every plan. You are never a seat inside a brokerage account that stops being yours when you move. If you invite someone to work your files, they are working inside your workspace, and it stays yours.
- Solo or Pro?
- Whether anyone else touches your files. Solo covers about ten deals a month, which is roughly where one person stops being able to coordinate alone. That is the same month you hire a coordinator or partner with another agent, so Pro raises both at once: the second seat, and the volume that comes with two people working. A coordinator at $350 a file is the alternative, so the seat pays for itself several times over on the first deal.
- Who can the extra people be?
- Another agent, or a transaction coordinator. They work inside your workspace on your files. A coordinator can be set to coordinator mode, which hides Expenses, Income, and the Financials tab, so they can run your deals without seeing what you make on them.
- What is a team agent?
- Different from the people above. A team agent runs their own book in their own workspace rather than working inside yours, with their own allowance rather than eating yours. They see the team's shared vendors and partners, and their transactions roll up to the team. Three seats are included with Team, and more can be added at $20 each as the team grows. They are a Team feature only — Solo and Pro do not carry them at any price.
- When does billing start?
- The day your trial ends — day 14 after you start it — at the plan and interval you chose. Cancel any time before then and nothing is charged. After that, cancelling stops the next renewal; you keep access through the period you already paid for, and there are no refunds for the current period.
- More than four people?
- Write to support@keyflow.homes and tell us the shape of the office. We would rather quote something honest than print a tier we have not thought through.
Fourteen days is enough to know.
Read a contract, set the dates, and see whether it saves you the coordinator fee before you decide anything.