Reconcile your net income with your closing statement

KeyFlow turns gross commission into net income in one fixed order: subtract a referral fee, add an admin fee, subtract your broker split, then subtract a flat transaction fee. Walk your own deal through the same four operations to see exactly where your closing statement and KeyFlow's number diverge.

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The Commission section above is where a deal's split, cap position, and fees actually live. The worked example below is narrower still: one deal, taken from gross commission down to what you actually take home.

Before you start

• If your brokerage prices against a company-dollar cap, eXp among them, your broker split is not one number you can memorize. It can be a fixed percentage while you are below the cap for the period, and something different, sometimes a flat per-file fee instead of a percentage, once you cross it. Two deals with identical gross commission can close at different net figures for no reason other than where you stood against the cap on the day each one closed.
• The example below runs at a flat 20% split, since that is what its numbers assume. The four operations run the same way no matter what percentage, or fee structure, your brokerage happens to charge that day.

Steps

1. Start from the deal's gross commission. This example's is $9,000.00.
2. Subtract the referral fee, if one applies. A 25% referral fee on $9,000.00 is $2,250.00, leaving $6,750.00 as commission after the referral.
3. Add the admin fee. It counts as revenue on the file rather than a cost, so it adds to the commission after referral instead of subtracting from it: a $250.00 admin fee makes $6,750.00 plus $250.00, or $7,000.00 in total gross income. That combined figure, not just the commission, is what the split applies to next.
4. Apply the broker split to the total gross income. At a 20% split, that is a $1,400.00 deduction.
5. Subtract the broker's flat transaction fee. A $75.00 fee brings the total to $5,525.00: your net income on this deal.

What you should see

Every one of those figures is one your own deal prints in its own numbers, just with your own gross commission, your own split, and your own fees in place of these round ones.

Why a closed deal's number does not move

Open a deal you closed six months ago, and its net income shows exactly what it earned at the time, not what the same commission would earn under this year's cap position. A settled deal, one marked Sold or Terminated, has its net income stored at the moment it closes rather than recalculated every time you open it. Recalculating it later would price it against your cumulative counters today, which is not what it actually earned the day it closed.

When it doesn't work

KeyFlow priced a settled deal wrong exactly once, and the mechanism is worth knowing. A fix that re-priced Sold and Terminated deals at the counters each one used at close, rather than the running totals of today, left the list still showing each deal's old stored net income until that specific deal was opened and saved again. If a closed deal's number looks stale next to a sibling deal from the same period, open it and save it again: that refreshes the stored figure. The underlying math was never wrong, only what had been written down.